# Statuses, boards & archives

Track business progress while distinguishing board moves, sorting and runtime activity.

Updated: 2026-10-05
Desktop 0.5.0-rc.35 · Web 0.5.0-rc.36
Canonical: https://ai.z-group.cn/docs/en/status/

## Default statuses
Typical defaults are Backlog, Todo, Needs Review, Done and Cancelled. Workspaces can customize names and order. Whether AI is currently generating is a separate runtime state.
## Move work through the board
1. Open All conversations and switch to the board.
2. Drag a task card to a status column, or change status in its menu.
3. Put outputs that need human checking in Needs Review.
4. Set Done after checking the files and conclusions.
## Two kinds of dragging
Moving a board card changes business status. Manual sorting in a project list changes display order only; it does not change status, creation date or project membership. Group headings also have their own order.
## Archive and restore
Archive inactive conversations worth preserving. Find and restore them under Settings → Archived conversations. Archiving does not back up external source files. Deletion is a separate action; review its confirmation carefully.
## A useful team convention
Agree on what each status means: for example, Needs Review means a draft is ready; Done means the responsible person checked it. A status label is not a signature or approval record by itself.